Could someone kindly provide a sample of formal thank you letter?

Question

I had American customers visited my company last week. I want to send them a thank you letter for their visiting, but I am not confident to write a formal thank you letter. I need someone who really can help me. I will be appreciate.

Answer 1

Go to Microsoft.com template section. They will have a few examples you can download. (The link to the Thank you examples is listed below.)

Answer 2

I would really try to do it myslef if I were you. here some tips that might help.

1. Personalize, personalize, personalize. Anyone can send a canned letter to a prospect—and any prospect will probably toss it in the trash. Treat your customer as an individual with individual requirements. Never, ever use a pre-printed sales letter.

2. Customize your salutation. Don’t send a sales letter to a prospect as "Dear Sir." Chances are your letter will be seen as junk mail no matter how personalized the body copy.

3. Use "you" and "your." Write as though you are having a conversation with your prospect about your solution across a meeting table. When you’re done, read it out loud.

4. Talk about your customer, not your company. This is the place to address the wants and needs of your prospect—not the place to tell how long you’ve been in business.

5. Use supporting information to sell. This may include attachments such as testimonials, technical data, or a separate sales brochure. Provide these documents in a format that’s appropriate to the prospect’s style. For example, a CFO will be more oriented to bottom line numbers—consequently, present data that demonstrate the value of your solution in tangible results (and double-check your math). But don’t "dump the bucket" and send your prospect every piece of sales literature you have. If it’s not relevant, there will be no reason for the prospect to read it, or for him/her to want to talk with you again.

6. Say what you’ll do next—then do it. Every effective cover letter includes a call to action such as "I’ll follow up with you early next week to set up a time to meet." Your follow-up shows you’re as good as your word. Literally.

7. Looks count. Keep your letter neat and clean, with ample white space, quality paper stock, and no smudges. And if you can’t state your case in one page, you’re saying too much.

8. Confirm the details. Make sure you’ve got the latest information for your contact—including title and address—and watch the spelling.

9. Proof it before you mail it. Even one typo has the potential to squash an otherwise effective letter. Don’t rely on spell-check exclusively. Carefully proofread your letter or have a colleague look at it before you send it off.

One Final Note

Amid the plethora of e-mail and fax messages, there’s nothing more powerful than a traditional letter. And in the context of a sales letter, your words can be powerful and effective tools to get your prospect’s attention, state your purpose, and pitch a solution—keeping in mind that less is more. In time, you may even come to think of a well-crafted letter as your own mini-sales force!

Answer 3

Aloha!
Thankyou!
Please have a nice day!

Letters of thanks don't have to be too formal, it's the thought that counts!