I am the only person in my office, who is designated as the office person. I do it all. I have been told?

Question

that I can hire some help.

If I do this, what things should I keep in mind?

I want it to work effiecently and smoothly, but have never had someone work under me before.

Answer 1

List all of your tasks. Then group them by importance and difficulty. Remember the person you hire will not know as much as you so assign the easier more repeditive task to them. Once you have the list of tasks for the new hire come up with a list of skills the person will need to do them. Attention to detail, organization, writing ability, etc. Then use these to come up with interview questions. Also, make sure you have a few people from your office interview your top few candidates to make sure you're not missing something. Make sure to provide them the list of skills your looking for.

Good Luck

Answer 2

find out from the boss if you're allowed to hire a full time person, or just part time, so you dont blow the budget.

have them do easy things like answering the phones, typing (ask for at least 40 or 50 WPM or whatever speed you choose),
make sure they can use whatever software you have - MS word, MS office, excel, powerpoint (the basics)
If you use any graphics programs, make sure you get someone who is familiar with that.

If you do dictation, ask if they can do dictaphone transcription (I know its old but some medical & legal offices still use it)

Decide what tasks you want to give to the new person, write a list of all skills and software they need to know, and then write the ad requesting those skills.

Answer 3

After you have made a list of the duties, skills needed, and what salary range you have to work with, you might consider contacting a temp agency. Most have a temp to perm plan (usually 13 weeks as a temp then you can hire them).

You tell the agency what you are looking for and they send you resumes to review. Pick someone and "test drive" them. If the person doesn't work out, just call the agency and they send another one. You don't have to deal with telling the person they're fired.

Many companies use temp to perm to fill clerical positions. I got the best assistant I every had thru temp to perm.

Answer 4

Make a list of what needs to be done. Then figure out what you do not like to do or what skills you lack. Look for someone to perform these tasks and to fill in where you are weak.

Also find out the budget. Will it cover the salary you will need to pay to get someone with theses job skills to perform these tasks? If not, make some adjustments.

Answer 5

Depends on what kind of work you are doing, but learning MicroSoft Word,Excel. And maybe learning Quickbooks will help you regardless where you work.

Answer 6

make sure they know you are the boss lady.