What is the most polite way to ask for interview expenses that were previously promised?

Question

I was offered a specific amount to fly across the country for an interview with this company and fronted the money myself, even though it was over the amount promised. I haven't heard a yes or no from the company yet but I really need the money as soon as possible to cover my basic expenses. It seemed incredibly rude to mention it while I was there and I would still like to leave this company with a good impression of me, even if I am not offered the position. What is the most polite way of asking?

I already sent my thank you notes.

Answer 1

I would call up and just inquire where the hiring process stands for the position you interviewed for. Then ask, "Thank you for that information, I was wondering if you could let me know what the procedure is for filing for reimbursement of my travel expenses for the interview? I want to make sure that I file these with the correct person so there is no problem in getting these taken care of."

Answer 2

Interview Travel Reimbursement

Answer 3

It is customary to write a follow-up, thank you type note after an interview.
In your note write something to the effect of:

dear so and so,
thank you for the opportunity to meet you and your staff first hand and for taking me on a personal tour of your facility.
i hope that we have the opportunity to work with you in the future.

Other flattering fluff about the company here.

The trip out to wherever city was very pleasant. Making my way through the airport to the flight and your building went quite smoothly. I've included copies my travel expense receipts with this note for reimbursement purposes.
Again, thank you for your time, it was a pleasure.
sincerely,
you

Answer 4

Dear So and So:
On (date) I accepted an interview offer with you (or name of person you spoke to.) We discussed the expenses involved in traveling to ______ for the interview, and ______ agreed to pay for travel expenses up to $_____. I haven't received reimbursement yet and would like to confirm that you have received and processed my travel expenses. I have attached a copy of my receipts again for your records. Thank you again, and I look forward to the opportunity to work for your organization should the position again come available.

Sincerely,
You.
Be nice, and just ask if 1) they've received the documents and 2) if they've processed the documents. Send this first via First class Mail. Give them 2 weeks to respond. If no response, send it again via certified mail, return receipt requested. If you do not care and don't want to work for them, send it first via Certified Mail.
Good luck!

Answer 5

how about ringing and asking how your interview went and get a feeling if you will actually get the job,then mention the expenses you paid put, also if nothing was in writing then legally will be hard to get refunded if they are not willing to pay up,

Answer 6

I'd write up an invoice listing the expenses, make copies of all the receipts, and send it to them. If they promised to pay them, they shouldn't be offended by this and are probably expecting them.

Answer 7

Talk to the receptionist. She or he will hopefully handle it without putting you through to the manager.