I'm starting a new job,they able to train me..but I'd like to know a little somenthing before I go.Please help me!
2007-11-02 03:33:32 · 11 answers · asked by Anonymous in Business & Finance ➔ Careers & Employment ➔ Other - Careers & Employment
There are two basic possibilities - taking bits of paperwork and putting them into folders so that paperwork that should be together is together - and then, taking the folders and putting them in order so that you can find one you need when you need it.
The important thing about filing is to do it as soon as humanly possible, and with total accuracy. It's all about being able to find the stuff afterwards, which is easier if there's only one possible location for each file - I've gone into some nightmare offices where they'd interrupt the filing for other things, so you'd have 'the filed files', 'the filing that got half done yesterday', 'the filing that got half done two days ago'....
Nightmare. Filing gets exponentially more time-consuming the longer you leave it, so the secret is, don't. Skip lunch rather than leave filing half done - just don't skip lunch two days in a row without doing something proactive!
When you first go in, have in your hand a 2b pencil & a reporter's notebook, and write down what they tell you. They'll have a system, and they'll know it backwards & forwards so that it seems obvious to them, and they'll probably feel uncomfortable talking to you about it if you look even a little bit blank.
So ask things like 'by name, by date or by subject?', repeat back what you think you heard, and then *write down* the answers. Trust me, no one's going to think that's cheating!
If you're worried they'll think you're asking dumb questions, ask them - 'do you mind me asking lots of questions?' Most people prefer that - the terrifying thing for them is being faced with a blank wall, and not knowing if you're thinking 'I know this already' or 'this is *so* boring!'.
You sound like a dream employee so far - good luck!
Helen
2007-11-02 03:53:38 · answer #1 · answered by cinnamonbrandy8 2 · 1⤊ 0⤋
I was going to say filing papers in the filing cabinet (usually) in alphabetical or numerical order, but I think Helen (cinnamon) gave you the best answer.
Being a filing clerk may not seem like much when you start, but if you do it accurately, you can eventually become a Records Manager. If you want to be even better, a CRM - Certified Records Manager - is a top qualification to aim for.
I am changing careers to become a Records Manager, and have enrolled at college to do a part time Archives and Records Management course.
One more thing - there may be some lifting involved - so be prepared to know how much you can lift comfortably and move around. Might be 20 pounds, 50 pounds, I have seen some boxes listed as 70 pounds.
2007-11-02 12:23:39 · answer #2 · answered by Anonymous · 0⤊ 0⤋
Filing means to take a paper or some other type of document and 'file' or put it away into the proper category, usually on a shelf or in a cabinet/drawer. Could be virtually also, though.
2007-11-02 10:37:09 · answer #3 · answered by Anonymous · 0⤊ 0⤋
There are papers around the office that need to go into a specific file folder in a cabinet that holds the files. For example all invoices for ABC Company would all go into one file. The next time someone wants to see all the invoices for theat company, they would find them all together in one file folder.
2007-11-02 10:38:02 · answer #4 · answered by Jessie H 6 · 0⤊ 0⤋
Usually paper documents have a home somewhere in the office (often in alphabetical or subject order).
Filing them means putting them in the right place. They'll show you where the files live. Good luck!
2007-11-02 10:36:50 · answer #5 · answered by Anonymous · 0⤊ 0⤋
Filing means putting items away in the proper place. Usually it's written documents, and they have a system set up with folders for each type of paperwork, maybe each company for example. They'd have to show you their system.
2007-11-02 10:36:43 · answer #6 · answered by Judy 7 · 0⤊ 0⤋
it means to put the files into chronological order (whatever their system is, alphabetical, numerical etc) and putting loose documents into the appropriate file folder. It is a rather tedious and boring job!
2007-11-02 10:37:40 · answer #7 · answered by Tracy S 2 · 0⤊ 0⤋
They are asking you to file their documents or records in order. This can be done alphabetically, by letters of the alphabet; chronologically, by date or years; by geography, by cities.
2007-11-02 10:37:50 · answer #8 · answered by delicious 2 · 0⤊ 0⤋
it used to mean filing papers, letters, contracts
either alphabetically, by date, etc.
but with so much stuff on computers, i am not sure if it means the same thing.
2007-11-02 10:37:07 · answer #9 · answered by nickipettis 7 · 0⤊ 0⤋
It means they want you to file papers.
2007-11-02 10:35:57 · answer #10 · answered by Anonymous · 0⤊ 0⤋