what is the best way to store bio data in computer?

Question

I want to know the best way to store the bio-data of employees in computer. Is it feasible store it in MS-Word/MS-Excel ?

Answer 1

The term "best way" with the basic info you provided is virtually impossible to answer.

We do not know the need for restricting access, the data structure, how it will be retrieved, number of records, numbers of fields per record, how data retrievial is foreseen and for which purposes (e.g. will a finger print scan be stored and retrieved for validation as a door entry validator or time card validator, will it be accessed by many or few people and how many at one time)? Will it be retrieved for edit by select people? etc. All of these issues need to be addressed to answer your question.

Having said this, the probable right answer is the Excel will work if you can economically use a flat file and have few records; Microsoft Access can be used if you have under 1000 records and cannot use a flat file practically, and a multiuser relational data base (e.g. DB 2 or Oracle or SQL Server) is best used if you have a large number of records or need multi user access.

I could parallel your question by asking which truck is best to haul materials? Without more info I could recommend a 0.5 ton pick up when you really need an "18 wheeler".

Answer 2

Write up word documents on each employee. Store them in a folder called Bios.