how can i alphabetically list names in Microsoft word?

Question

how can i alphabetically list names in Microsoft word?

Answer 1

Sort a list or table

Select the list or table you want to sort.
On the Table menu, click Sort.
Select the sort options you want.
Sort a single column in a table

Select the column or cells (cell: A box formed by the intersection of a row and column in a worksheet or a table, in which you enter information.) you want to sort.
On the Table menu, click Sort.
Select the sort options you want.
Click Options.
Select the Sort column only check box.
Sort by more than one word or field inside a table column

For example, if a column contains both last and first names, you can sort by either last name or first name.

Select the columns you want to sort.

On the Table menu, click Sort.

Under My list has, click an option.

Click Options.

Under Separate fields at, click the type of character that separates the words or fields you want to sort, and then click OK.

In the Sort by box, enter the column containing the data you want to sort by, and then in the Using box, select which word or field you want to sort by.

In the first Then by box, enter the column containing the data you want to sort by, and then in the Using box, select which words or field you want to sort by.

Repeat step 7 in the second Then by box if you want to sort by an additional column.

Click OK.

Answer 2

How do I alphabetize a list?
Keywords:Alphabetize List
Posted April 17, 1996

At times, you may want to sort a list of items alphabetically. This can be a tedious task. However, Word provides an easier way to do this. To alphabetize a list:

1. Highlight the list
2. From the menu bar, choose Table - Sort Text
3. In the Sort Text dialog box, click the Options button
4. In the Separate Fields At dialog box select the Other option

If you are sorting by a list of people's names, then you must specify the Field Delimiter. This will indicate to Word which name to sort by, the first name that appears on the list, or the second name. Since both names are separated by a space, your delimiter must be a space. To do this:

1. In the Separate Fields At dialog box, after you click in the Other Option text box, press the spacebar to insert a space
2. Click OK
3. In the Sort Text dialog box, click the arrow between the Sort By dropdown list to display its entries
4. Select Word 1, if you want to sort by the first name that appears on the list or Select Word 2, if you want Word to sort by the second name that appears on your list
5. Click OK

Word will now rearrange your list and alphabetize it for you. The only time this technique may not work too well, is if some of the names contain a middle name or middle initial.

Shortcut: Click on the ascending (A to Z) or descending (Z to A) icon which will alphabetize a highlighted list. To do this:

1. From the toolbar select Tools - Customize
2. Click on the Toolbars Tab
3. In the Categories list box, select Tables
4. There are two icons, Ascending and Descending, click on the two icons, (one at a time) and drag them to your toolbar

Answer 3

Insert them in the right place
or Put them in a table, select the column to sort, Table /Sort
somewhere in word there is a convert paragraphs to table, I think. Make border invisible if it bugs you.
Moving them to Excel will work if you don't have commas in any names. If you have them in FirstName LastName order, then replace spaces before move with Tabs (Edit, Replace [space] with ^t [tab symbol] If some names have middle names and others don't, you will have to adjust column locations before sorting.

Answer 4

In Word 2007, click the Home tab on the ribbon, highlight the text to be sorted and in the 'Paragraph' section on the ribbon, click the icon with a capital 'A' on top of a capital 'Z' and the 'sort window 'will appear with the options for sorting the list. In other versions of Word, you may have to find this in the menus maybe under 'Format'

Answer 5

Create a 1-column table; copy and paste the names into this column; then click Table, Sort.

Answer 6

Copy the list to excel, sort them there, then paste them back again

Answer 7

the first ans excel way is the fastest or easiest, to me at least

cheers