Additions at Microsoft Word-Please help!!!!?

Question

I'm making a herbarium. I decided to print the data for each plant. So I have made a document with about 100 pages that each one has the data for a plant, example:

Family: Fagaceae
Species: Quercus coccifera
Date: 4-5-07

The data are actually more but let's say they are these 3. Is there a way that I can "automatically" add ex. the common name of the plant above the date. I want to make it like this:

Family: Fagaceae
Species: Quercus coccifera
Common name: holly
Date: 4-5-07

But I want to add automatically the phrase "common name" to all pages and then write one by one the names. Can I do it???
Please help me...

Answer 1

Ok, your going to have to go through and put the common name in yourself, there's no quick way for that... but you can add the "common name:" line quickly like this.

Edit>Replace(Ctr+H)

Find: Date
Replace: Common name: ^l Date

This will find the text:

Date

and replace it with:

Common name:
Date

^l is the shortcut input for manual line break.

You have to use date because the line above doesn't end in the same word on every line.

Answer 2

Unfortunately, no. This is where true databases and reports come into play. Word wasn't intended for this.

Your best bet in Word would be to reorganize the data into a big table. Adding a column would then take effect for all entries at once.

But with individual entries like you have them? No.

Answer 3

You could try a "Find & Replace". Hit control-F, then choose the replace tab. Have it search for "date", and then have it replace it with "Common Name: Date:"

When you find the common name for each, put in the name, and then hit return, and the Date entry will then be on its own line.