I want to take backup of word and excel files that resides in the folders?

Question

I want to take backup of word and excel files that resides in the shared folders of a workgroup computer. Employees daily work on some files and creates new files and folders in the same main shared folder.

I want that as the people work in files and folders thier work will be backed up automaticaly by some system.

Kindly tel me step by step proceduer as I did not get success by, what was in the windows Help F1 at desktop.

God Bless u.

File-server have the XP Professional operating system.

Answer 1

Where all the files sits, is it a real Windows Server ? ie. 2000 Server / 2003 Server ?

** ADDED NOTE **
Rehan, in that case, you will be wise to use a software called NovaBackup, they are around $50 www.novastor.com
This software is ideal for you, as it does something not many other backup software do, 'Open File' backup, meant if users left their computer on with an Excel or Word doc opened, the software on the XP machine will force the backup, I advise businesses on software and this is one of the better ones for companies with no Windows Server and old DOS programs.
You can also schedule it to backup to either CD/DVD or to another network PC.

The open file option is actually vital, as using xcopy or simple windows file copy cant copy anything thats opened, so you can never be sure, unless you forces everyone to shutdown their PC each night, this works but I find from experience, its a hit or miss.

Answer 2

In Microsoft Word 2002 you can go to "Tools -> Options" and then in the "Save" tab there's a check box that says "Make local copy of files stored on network or removable drives". If you check that it will save a copy on your computer and on the network drive.

If you're looking for something to automatically back up files so often you might want to look into batch files or scripting. Generally you'd have to find someone that knows how to code the scripts though.

Answer 3

I won't be able to tell you step-by-step because I don't know your setup. What you may be able to do is use the xcopy command from the command line. Once you have the xcopy figured out, you can then put it into a batch script that you can run using a scheduled task.

This article can help with creating new folders based on the date:
http://articles.techrepublic.com.com/5100-10877-6060491.html

Answer 4

Open your excel record, then bypass to the FileSave as, then click the "techniques" interior the shop as window, bypass to the final concepts, verify the "continuously create a back up" verify field... reliable success