I am facilitating a meeting for my employer and need to feed breakfast style snacks, coffee,oj, hot tea, etc.?

Question

How would be able to figure out how much food and coffee etc. i will need for 90+ people

Answer 1

It really depends on how long the meeting is. A good rule of thumb is about 8 oz. of beverage per hour, per guest.

I would suggest using bottled water and juices, they are just easier to deal with. A large coffee urn will be very helpful, of course you will need cups, creamers (flavored ones are nice too), sugar, sugar substitutes and stirrers. A hot water pot with a small selection of teas should work.

Breakfast snacks? Are you thinking donuts, bagels, muffins and pastries? Buy 10% more than your expected number if this an hour or two meeting.

Good luck!

Answer 2

I use to be a banquet server so perhaps I can be of some help. The guidelines I went by are these: Figure each person would eat at least one to two plates per person, drink several cups of coffee (TIP: Use individual coffee pots to satisfy this issue....its much easier to replenish these than have people constantly get up and interrupt your presentation by replenishing cups). As for tea, and orange juice use individual pitchers for the juice, and for the hot tea I would suggest using pots as well. It would also be easier if you could set this up outside your meeting room on a banquet table which would also minimize interruptions.

Answer 3

Anyone who does catering would help you...even places that host conferences have people who are in charge of such things. Surely a phone call would find someone who would be willing to help. I've been to so many of these...the only thing I can tell you is examples of things I trully appreciated (and I don't know what you have to spend, I'm just throwing out things I've seen). fresh fruit platter, bagels of variety and cream chese, the typical pastries and doughnuts. pitchers of apple and orange juice and sometimes tomato, and the big muffins are nice too. Things I've seen that didn't go : cereal (boxes of single serving), not enough sugar or sugar substitue for coffee, and for God sake real milk and not the powdered cream, and not enough coffee stirers. Also no available receptacle to put the sugars and creamers when you've used them.And please, not instant coffee. Good luck...I know you'll do fine.