What is mail merge and what is it used for???

Question

This is using Microsoft Office Word 2003

Answer 1

Mail merge is a tool that allows you to merge fields in from an external source like mentioned in the previous post it can be used for producing mail shots.

Any word document you will be sending the same out to duplicate recipients such as a letter or certificates you can place all of the fields in to a template document and the names in to a database then merge the two it will update the template producing numerous completed documents for you

Answer 2

Mail Merge is where you have a standard letter and you want it to go to many receipients. You can also merge in different fields such as different account numbers or money amounts. I personally find it easier to do such things by first creating a database in Access and then merging it with the document in Word.

Answer 3

Mail Merge is good for "form letters" For example, If you have a letter that you want to send out to all of your customers, you can use mail merge to insert their name, address, etc into the document. The data is typically stored in a database of some sort and is pulled into the document using the mail merge function. I use mail merge to pull the names and addresses of customers from my Outlook contact list and put them into Word Documents

Answer 4

(pc technology) the technique of blending a form letter with a catalogue of names and addresses to provide individualized letters. pc personal computer Encyclopedia: mail merge Printing custom style letters. a hardship-loose function of a note processor, it makes use of a letter and a popularity and address record. contained in the letter, expensive A: thanks for ordering B from our C save..., A, B and C are merge factors into which information are inserted from the record. See variable information printing, field squeeze and line squeeze. Mail merge is a application function describing the production of different (and probably tremendous numbers of) records from a unmarried template style and a depending information source. This helps to create personalised letters and pre-addressed envelopes or mailing labels for mass mailings a note processing record which incorporates fastened textual content, which will be a similar in each and each output record, and variables, which act as placeholders that are replaced via textual content from the concepts source. the concepts source is frequently a spreadsheet or a database which has a field or column matching each and each variable contained in the template. at the same time as the mail merge is run, the note processing gadget creates an output record for each row contained in the database, utilising the fastened textual content precisely because it appears that evidently contained in the template, yet substituting the concepts variables contained in the template with the values from the matching columns. this gadget of merging information to create mailshots gave upward push to the time period mail merge.

Answer 5

To simplify it's a programme used to send out mailshots.

You type up your mailshot; enter the info onto a database and it prints your mailshot off addressed to each individual/company.

There's probably more you can do but that's my limited knowledge of it.