How to get an Birth affidavit in Kerala?

Question

Dear
my mother was born in Nagarcoil india & later the family migrated to Kollam, when she was only a child,Her birth was not registered in 1915.As you all know, those days birth registration was not introduced, She had a Chart, that is also missing , I know the birth date and place, I would like to get an afidavit of her birth,
Regards
Web Hunter

Answer 1

You may approach some notary attached with the district/magistrate court. He will be able to help you in preparing an affidavit.

Answer 2

Birth Records Search Database - http://BirthRecords.neatprim.com

Answer 3

First time applicant

Application form is available from the Passport Office (for Rs. 10/-) or the Head Post Office (at same charges). Photocopy of the form is not accepted.

Requirements

1. Proof of residence (Attested photo copy):
Ration card.
Voters' identity card.
Utility bills - water tax bill or telephone bill or electricity bill.
Running bank account or income tax assessment order of last three years
Appointment letter of reputed companies on letterhead
Certificate from Tehsildar or Gram Panchayat/ Sarpanch as proof of residence in a village.

Proof of date of birth and educational qualifications - any one of the following (Attested photo copy):

Birth certificate.
School certificate.
In case of illiterate/ semi-literate persons a sworn affidavit is to be attested by a Magistrate, Tehsildar or Sarpanch as per specimen given in the form.

Six photographs (black & white or color)


Furnish 7 identical photographs (black & white or color) , Size 35mm x 35 mm;


Frontal view of full face against a light background; photos taken with colored or dark glasses and in uniform are not acceptable;


4 photographs pasted on the form and signed across partly on the photo and partly on the form and 2 photographs unsigned to be pasted on page 5 of the application form and one unsigned photograph on the Passport Application Registration Form.

Note : All self-attested copies of certificates/documents would be checked against originals at the Passport Office at the time of submission of application.
Copies of certificates/documents sent by post should be attested by a Gazetted Officer.

Urgent Passport



An out of turn passport is issued only in cases of specified emergencies, on production of documentary evidence.


Verification certificate required (as per specimen at Annexure G of the application form) from any officer of the rank of Deputy Secretary and above in the Central Government or equivalent in the State Government, Colonel and above or its equivalent in Air Force and Navy, General Manager of a Public Sector Undertaking, Sub-Divisional Magistrate, SSP of district or one of those listed in Annexure 'G' (page 16 of the application form). The certificate should be on official stationary with one photo pasted on the certificate and attested with signature partly on the certificate and partly on photograph.


Urgent passports are usually issued for one year period.



Passport for minors


It is mandatory to have a separate passport for minors including infants. A number of foreign embassies/consulates are refusing to grant visas if minor's name is included in the parents' passport.

Apply with the following additional documents:


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Fresh application form



Proof of residence: Same as for an adult applicant, as detailed above, except that proof of residence of any one of the parents or guardian is acceptable. (self-attestation by any one of the parents or guardian will do).



Proof of date of birth: Two self-attested photocopies of birth certificate issued by a municipal authority or district office of the Registrar of Births & Deaths, if born after January 26, 1989 or date of birth certificate from the school last attended or affidavit sworn before a magistrate/notary as per specimen in respect of illiterate applicants.



An additional set of 'Personal Particulars Form' for each place of residence with a photograph and two self-attested copies of supporting documents, if a minor has not continuously stayed at the present address for the last one year.



Seven identical photographs in black and white or color - four pasted on the application in the boxes provided, two pasted on page 5 without signatures and one unsigned on the Passport Application Registration Form ( PARF). (Thumb impression will do in case a minor is unable to sign).



A demand draft (DD) payable to the Regional Passport Office or Passport Office concerned for an amount prescribed.



Two self-attested photocopies of a valid passport, if any, of both parents incorporating their present marital status or two self-attested photocopies of a valid passport of any one of the parents.



Two self-attested photocopies of first four pages and last four pages of passport of any one of the parents for ECNR (Emigration Check Not Required) endorsement on a passport.



Affidavit (one original and one self-attested photocopy), as per specimen, by a legal guardian only if parents are not legal guardians.



Affidavit (one original and one self-attested photocopy), as per specimen, by two responsible persons who know the legal guardian as well as minor.



Affidavit (one original and one self-attested photocopy), as per specimen, in the case of a single parent.



Affidavit (one original and one self-attested photocopy), as per specimen, in the case of parents who are separated but not formally divorced.



A sworn affidavit (one original and one self-attested photocopy), duly attested by an Indian Embassy/Consulate, in the case of parents residing outside India.

Note: In the normal course the signature/consent of both parents may be taken for issue of a passport to the minor. However, if in case the applicant parent is not in a position to get the consent of the other parent, for whatever reason, the parent applying for the passport of the minor may sign the form and submit a sworn affidavit (as per the prescribed format) stating the facts and circumstances of the case along with the application. The affidavit should also state that in case of a court case he/she would be responsible and not the passport office. In such cases where only one parent applies, in case of any doubt the Passport Office may request for the physical presence of the child to ensure that the applicant parent has the actual custody of the child.



Emigration Check Not Required Stamp


Following persons are entitled to get the ECNR stamp on their passports:

Gazetted Government Servants.


Income-tax payees.


Persons holding professional degrees.


Persons staying abroad for more than 3 years.


Spouses of the above mentioned categories


Persons holding graduation or higher degrees


Seamen in possession of Continuous Discharge Certificate and Sea Cadets and Deck Cadets

* Who have passed final examination of three year B.Sc. Nautical Sciences Courses at T.S. Chanakya, Mumbai, or
* Who have undergone three months Pre-Sea training at any of the Government approved Training Institutes after production of Identity Cards issued by the Shipping Master, Mumbai/Calcutta/Chennai



Persons holding permanent Immigration Visas, of any country e.g. Green Card in USA


Persons holding diplomas from recognized institutions like Polytechnics or certificates of vocational training from Government/recognized institutions. The Diploma/ Certificate should be for a minimum duration of two year course.


Nurses possessing qualifications recognized under the Indian Nursing Council Act, 1947


Dependent children of parents eligible for ECNR, as above (up to 24 years of age)


All persons above the age of 60 years


All visitors to Pakistan and Bangladesh
All visitors going to any country in Europe (except the Commonwealth of Independent States) or North America, Australia, Japan and New Zealand.


Emigration Clearance Rules




All visitors going to any country in Europe (except the Commonwealth of Independent States) or North America, Australia, Japan and New Zealand


In any case, Protector of Emigrants can grant emigration clearance to certain categories of skilled/semi-skilled workers for a period of six months if application is made through authorized recruiting agent and there is a valid employment visa.


In case the person concerned is leaving the country for non-employment purposes, he can obtain suspension from emigration clearance for the specified country and for the specified period from Protector of Emigrants.


Fees

The following is the all-inclusive fee to be paid along with application form either by Bank draft in favor of Passport Officer, or in Cash.
Fresh passport (36 pages) of 10 years validity Rs. 1000/-
Fresh passport (60 pages) of 10 years validity Rs. 1500/-
Fresh passport for minor (below 15 years) of 5 years validity Rs. 600/-
Passport against lost/ damaged passport(36 pages) Rs.2500/-
Passport against lost/ damaged passport(60 pages) Rs.3000/-
India-Bangladesh or India-Sri Lanka passport (validity 10 years) Rs.500/-

Miscellaneous Services
Additional Booklet (36 pages) Rs. 500/-
Additional Booklet (60 pages) Rs. 700/-
Changes of address/ Police clearance certificate/ Deletion of
particular of children/ ECNR/ Additional endorsements
Rs. 300/-
Miscellaneous service on an India-Bangladesh or India-Sri Lanka passport
Rs. 100/-

In case of Bank draft full name of the applicant should be written on the reverse of the Bank draft.

Under 'Tatkal Scheme' on out-of-turn basis:

In case of issue of fresh passport
Within 10 days of application Rs. 1500/-
Within 11-35 days of application Rs. 1000/-

2. In case of Duplicate Passport
Within 10 days of application Rs. 2500/-
Within 11-35 days of application Rs. 1500/-

3.In case of reissue after expiry of final validity
Within 10 days of application Rs. 1500/-
Within 11-35 days of application Rs. 1000/-

4. In case of additional booklet
Within 10 days of application Rs.1500/-

In case fee is paid by means of Bank draft full name of the applicant should be written on the reverse of the Bank draft. May be paid either by bank draft of a nationalized bank in favor of the Passport Officer concerned or in cash at the counter of the Passport Office. Applicants depositing forms at places other than passport offices need to pay the prescribed fee only by way of a demand draft in favor of the Passport Office concerned.



Original Documents

It is obligatory to produce the original documents for verification in case so required by the Passport Office.


Time frame for issue of Passports
If all your documents are in order, you should get your fresh passport in 5 weeks.
If you already hold a passport then your next passport should be re-issued in 2 weeks provided holding passport of same jurisdiction.


In case of damaged/ lost passports (except in case of habitual losers), provided you apply to the same office which issued your original passport, you should get passport in about 5 weeks.


If you have applied for a duplicate passport to an office other than the one which issue the passport you have lost or damaged, you should get your passport in 6 weeks.


If you have applied for an additional booklet for a passport issued by the same passport office then you should get your passport within 2 weeks.


For issue of passports to minors (less than 15 years) passport would be issued in 2 weeks.

However, in case of emergency, your Passport Officer can expedite the issue of passport.


Delivery of Passports


Passports are normally delivered only to the applicant or dispatched by registered post to the applicant's present address as given in the application form.


In case a passport has already been granted, in the normal course, the applicant may approach the Passport Office for counter delivery. Such passports can then be delivered at the counter.


Loss of Passport
Apply for a duplicate passport with
Please inform the nearest police station and obtain a copy of the FIR;
Also inform the Passport Officer or Indian Embassy/Consulate that ssued that passport. Passport is a valuable document and in case it gets misused, you can be held responsible, if you have not informed the police as well as the passport issuing authority;
A· Apply for a duplicate passport with:
Copy of the FIR
Affidavit (specimen at Annexure 'B' of the passport form);
Copy of lost passport, if available;
Fee Rs.2500/-


Damaged Passport
Requirements
Application for a damaged passport
Damaged passport
Affidavit (specimen at Annexure 'B' of the application form)
Fee INR 2500


Expired Passport

Expired Passport : How to apply for re-issue?
If you are a holder of a passport, then you are entitled to an automatic re-issue of a passport, without prior police verification provided the original passport was issued from the same Passport Office. You can apply one year before the passport expires or within 5 years after it expires to obtain this expeditious service.

Apply with the following documents:

Requirements
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Fresh application form
Old passport (in original) and two self-attested photocopies of the first four and last four pages.
· Proof of Address: Two self-attested photocopies either of your ration card or appointment letter of reputed companies on letter head or water tax or telephone bill or electricity bill or running bank account or Income Tax Assessment order or Election Commission ID Card.
If you have not continuously stayed at the present address for the last one year, an additional set of 'Personal Particulars Form' for each place of residence with a photograph and two self-attested copies of supporting documents.
Seven identical photographs in black and white or colour - 4 photographs pasted on the form and signed across partly on the photo and partly on the form and 2 photographs unsigned to be pasted on page 5 of the application form and one unsigned photograph on the Passport Application Registration Form.
A demand draft (DD) payable to the Regional Passport Office or Passport Office concerned for an amount prescribed.
If you are eligible for ECNR, two self-attested photocopies of any one of the supporting documents (details given above).
If you have changed name due to marriage, two self-attested photocopies of husband's passport, if any, or an affidavit (original and one self-attested photocopy) from the husband and wife along with a joint photograph, as per specimen.
If you have changed name due to other circumstances, deed/sworn affidavit (original and one self-attested photocopy), as per specimen, and a paper cutting (original and one self-attested photocopy) each of two leading daily newspapers, where change of name has been publicised.
If you have ever been repatriated at government cost and since refunded the amount to the government, two self-attested photocopies of the refund receipt.
If you have ever been deported to India, two self-attested photocopies of documents.

Options in terms of validity and size of the booklet.

You can either apply for a 36-paged normal passport booklet; Fees: Rs.1000/- for 10 years; or a 60-paged jumbo passport booklet Fees: Rs.1500/- for 10 years. For children below 15 years, Rs.600 for a 36 page 5 year validity passport. The passport fee is subject to revision so please check the amount at the time of submission of application.

Miscellaneous services


Change of name

If you change your name, please get your passport booklet changed. Please approach the passport issuing authority concerned in good time.

Apply with the following documents:
Fresh application form.
If you have changed name due to marriage, a self-attested photocopy of husband's passport, if any, or an affidavit from the husband and wife along with a joint photograph, as per prescribed format.
If you are a divorcee or asking for deletion of spouse's name in the existing passport, deed/sworn affidavit, as per prescribed format, or divorce deed, duly authenticated by a court.
If you are remarried and asking for a change of name/change of spouse's name in the existing passport, a self-attested photocopy of divorce deed or death certificate as the case may be in respect of first spouse or documents as above.
If you have changed name due to other circumstances, deed/sworn affidavit, as per prescribed format, and a paper cutting (original and one self-attested photocopy) each of two leading daily newspapers, where change of name has been published.


Change of address

For the following cases:


If you already have a passport and want to change the address recorded in it, approach your nearest passport office and apply for the same on Miscellaneous Services application from with a fee of INR 100 and proof of new address.


If you have applied for a passport but before the same is issued, you have shifted your residence, you should inform in writing to the Passport Office within whose jurisdiction your new address falls. To request the transfer of your file to the new Passport Office, the latter has to be given a written notice that you have submitted an application for a Passport at the previous Passport Office (with application numbers etc.). Proof of your new address is also required. No fee required to be paid in this case.