We are getting married in Feb. and close to 80% of our guest list is scattered in different states. In addition, the block of rooms we have must be reserved 1 month prior ro the event (Jan. 17) so the question is this...when to send the invitations to the out-of-towners? AND/OR should we send them a separate information package prior ro the invitations to allow them time for planning? We have sent a save-the-date already (months ago). HELP!
2006-09-14 04:40:20 · 21 answers · asked by heatherwadin 1 in Family & Relationships ➔ Weddings
I don't think it would be wrong to send the invites out 2-3 months before. In your invite, include an information card. This can include hotel information, your wedding website, nanny services, wedding attire, and anything else that you think is appropriate.
Remember NOT to include any gift or registry info. This can be listed on your wedding website.
If you have a wedding website, theknot.com and theweddingchannel.com are two of the easiest, then you can go into further detail on it. Put something like "Detailed information on hotel blocks, directions, attire, and nanny services is available at joeschmoewedding.com."
Then on the website put," A block of rooms has been held under the name "Smith/Schmoe Wedding" at the Anytown Hilton, 800.555.1234. King or Double Garden View hotel rooms can be reserved at the discounted rate of $99 until December 17. There are a limited number of rooms available at this rate, so be please sure to book early." And make sure to personally contact any close family and friends, especially those in the wedding party, to let them know of this rate and how important it is to book ASAP.
2006-09-14 06:58:11 · answer #1 · answered by Anonymous · 0⤊ 0⤋
If you are getting married in February, and depending where the wedding will take place, I think October, right before November is your deadline to send these invitations. Your guest must not only prepare for this trip which will happen right after one of the biggest spending time of the year(Christmas) but in some state, they might be school breaks(if they have kids) and usually after they finish with their tax filing, the second largest spending is for home owner's tax and insurance. Unfortunately, you will have to consider all that for them if you really want them to come since they do not actually realize this with all of the excitement going on. Finally, you should probably see if the travel agent or something like that could give them travel insurance while on your end, you talk to the caterer or the place where you are having the event for insurance in case of cancellation or any other matters...hope this help you out a little...
2006-09-14 04:51:06 · answer #2 · answered by mysterious 1 · 0⤊ 0⤋
I am getting married in march and the hotel i am using has the exact same rules in terms of blocking out rooms. I was told to send out invites no later than 3 months in advance so you give people a time to respond.
In the invitation I am including the hotel information- special rates and the reservation code so guests know in advance of check in. I have been told to inform the guests that if they choose to let me know after the 60 days that they are coming then they will have to pay full price on the rooms. You give 90 days advance notice- 60 day window to accept and 30 days to book/reserve.
I am also including directions to the hotel and including cab number/limo numbers for the guests.
Congratulations!
2006-09-14 04:56:30 · answer #3 · answered by glorymomof3 6 · 0⤊ 0⤋
Send the information about the hotelinfo and reservation deadlines as an insert with the invitations 8-10 weeks before the wedding. You can also include direction cards with the invitation.
If you need to send out a packet of additional info (tourist attractions, etc), send that out to people AFTER they RSVP yes.
2006-09-15 11:20:34 · answer #4 · answered by Etiquette Gal 5 · 0⤊ 0⤋
What we did was in the invitations going to out-of-state guests, we put an insert that said, "For the convenience of our out-of-town guests, rooms have been held at the following hotels until August 15. Please contact the hotel directly to make your reservations." and put the hotel info.
We also put in there that there were several other hotels in the area, in case they had Reward points or something that they wanted to use at a different hote.
We're getting married next week (EEEP!!!) - our Save the Date cards went out in March (6 months in advance) so folks could plan travel, and invitations went out in early July, with an Aug 15 RSVP date (which is when the room block was released, as well).
2006-09-14 08:43:07 · answer #5 · answered by Anonymous · 1⤊ 0⤋
We got an invitation to our friend's wedding and we are out-of-staters. The wedding is in October and I think we received the invite in August. I think they were dealing with a lot of people coming from far away as well.
They included a little piece of paper that complimented the invitations. That paper listed the hotel in the area and directions to the grounds. The information for the hotel lists: the name, address, phone #, price, Queen size bed--Non smoking, and who the rooms are reserved under. The paper is thicker than a normal sheet of paper.
Again, it was included with the invite. Most people coming from out-of-state knew that the couple are getting married in October so they knew that they should plan for it. Once I got the invitation, that is when I bought my tickets! Since you sent out a save-the-date already, I don't think you need to send out an information packet separately. Unless you are planning tons of functions for them!
GOOD LUCK & CONGRATS!
2006-09-14 04:51:49 · answer #6 · answered by sabbafamily 2 · 3⤊ 1⤋
I would send invitations out six weeks prior to the wedding. If you sent them a save-the-date months ago they should all know that they need to plan accordingly for your wedding. You may want to contact by phone or mail the out of towners to let them know you must reserve hotel rooms by January 17th that way there is no excuses about them not knowing. Good Luck!
2006-09-14 04:46:33 · answer #7 · answered by Michelle 4 · 0⤊ 0⤋
A lot of people send out keep the date open cards prior to the invitations. On the card you can tell them about the block of rooms. These can be sent far earlier than the actual Wedding invitations.
2006-09-14 04:43:57 · answer #8 · answered by jusme 5 · 1⤊ 0⤋
I have ran into this problem a few times:
As others have answered the hotel info is usually sent with a Save-The-Date card.
You really have 2 options:
1. Send out an additional packet of information to out of town guest only
2. (my choice) Send this info along with the invitation roughly 8 weeks in advance. This will give everyone enough time to get things in order.
2006-09-14 11:53:47 · answer #9 · answered by 2424 1 · 0⤊ 0⤋
Send out the invitations as soon as possible. Indicate on the invitation "Please R.S.V.P. by ___." If you speak to any of these people on a regular basis, you could also mention to them that you have not yet send out the invitations but that the hotel rooms must be reserved by Jan. 17th. You could also insert a separate little piece of paper with the invitations to the out-of-towners explaining instructions for hotel reservations and hotel policies, etc.
2006-09-14 04:44:54 · answer #10 · answered by Anonymous · 0⤊ 0⤋