Any receptionists out there...Is this job spec as difficult as they are making it sound..?

Question

This company said only people who feel they can do all this should apply...Look at it and tell me if it really is as difficult as it sounds..

Answering telephones, taking messages and forwarding to the correct person.
Meeting and greeting visitors, offering to make drinks, etc
Responsible for the distribution of incoming post and deliveries
Booking couriers and taxis in a timely manner and record keeping of bookings
Ensuring that the reception and lobby area is always neat and tidy and well stocked with magazines, newspapers and other supplies
Coordinating the meeting room diary
You will be responsible for providing support to 3 Directors.
Diary Management is key for this role and you will be fully conversant in dealing with complex diary management including coordinating diaries at the last minute.
You will be required to liaise with clients as well as all internal staff at CEO level, manage expenses and all general support.
Maintain the office 'to do' list and communicate regularly to all Directors.
You will be required to deal with internal and external mail and raise letters for the Directors to sign.
Coordinate the scheduling of meetings and appointments with internal staff, clients and intermediaries

Answer 1

Im a receptionist now and it is so easy i find it almost boring!!! I was a Personal Assistant to an operational manager in a large company for 3 years and the job spec kind of sound similar to the stuff i did there. I really enjoyed it and once I got the hang of it it wasnt that hard, I also had a great working relationship with my manager so that helps.

Answer 2

"You will be responsible for providing support to 3 Directors.
Diary Management is key for this role and you will be fully conversant in dealing with complex diary management including coordinating diaries at the last minute.
You will be required to liaise with clients as well as all internal staff at CEO level, manage expenses and all general support."

This part is administrative, it sounds beyond the scope of a receptionist. The rest is perfectly ordinary. If the job pays well, then the diary portion would be fair.

Answer 3

Nothing about this job would be too difficult for a person with excellent organizational skills. However, what concerns me is the high level of responsibility it carries. This seems like a lot for a receptionist. In my company, Diary Management and raising letters for Directors is strictly an Executive Secretary responsibility.

Not knowing the size of that company nor the pace they maintain, it is hard to say. The level of responsibility is what is most important. It had better pay pretty well.

.

Answer 4

I work for the state as a clerk typist II, I must say, that from the sounds of your job descriptions, you are actually doing the job of a receptionist and administrator. It would be ok to do, as long as you are being paid the right and fair amount.
Alot of offices anymore are trying to combine the two and not pay the person the fair amount, so just do your own figures and if you feel you can handle the job and feel that the pay is fair, I would go for it then.
Once you are trained and know what you're doing, the job will come easy to you, but if you have that feeling that you won't be able to multi-task like that, then I wouldn't even attempt.

Answer 5

I have been a receptionist and a PA, and I'm actually quite an unorganised person, but I did fine, it's a case of multi tasking and prioritising, but this ad actually sounds fairly straightforward and not too hard. The key is if you go for the job be confident say yes you can definately do it, and then just learn as you go, what's the worst that can happen? You can always quit before they fire you! Be confident, look and sound professional, don't be intimidated and Good Luck

Answer 6

the Real Question here is
Does it seem Difficult to you?
Are you Qualified for the position and able to do the Job Description list above?
seems to me that you might need to be more knowledgeable
that just sitting at a desk having a nice phone voice and greeting people when they walk into the office.
Some Receptionist postions are basic beginner spots others
intale a great deal of responability and experience in several areas like listed above,

Answer 7

I've worked on the reception in my office a few times and I've had to do this. It was easy to do and I picked it up in minutes even though i don't normally work reception and had never worked on a reception before.

They make it sound hard so that less people apply so that it takes less time to interview people but it really is quite simple when you are shown what to do.

All the best!

Answer 8

I have been doing the receptionist thing for about 6 months now and haven't had that problem yet. My employer says that I have a good speaking voice, but, I imagine if the job last long enough someone will eventually eat my lunch. Do we get paid enough to put up with that crap?

Answer 9

keep in mind that you wont be performing these duties all @ once~ you just have to get a routine down that works~ then youll be able to do the job with your eyes closed~ good luck!