The "save as" feature in Word?

Question

When would you use it as opposed to the regular "Save" feature?

What are the advantages of the "Save As" feature?

Answer 1

There are a few subtle differences and some very key differences between Save and Save As, both in MS Word and many other applications.

Save:

If a new document is open, clicking Save will behave exactly as clicking Save As - it will prompt you for a file name and a file format.

If the open document is not new (i.e. has already been saved), no dialogue box will open and the saved file will merely be updated (previous version will no longer exist).

Save As:

Whether it is a new document or existing document, selecting Save As will prompt you for a file name and file format. If it is a new file, it will save the file with the given name and format just as Save above.

If it is not a new document, the document name will automatically appear in the file name, and selecting to save it with the same name will replace the old version with the recent changes just as if you'd selected Save, however it will warn you that the file already exists and make you confirm the save (this is to prevent accidentally overwriting a file you did not intend to overwrite).

Using Save As (or Save with an unsaved document) will also allow you to save the file in various formats such as RTF, HTML, Word Perfect, plain text, and various others.

Hope this helps! :)

Answer 2

The regular "Save" command just saves the file with whatever file name is currently specified for it. It will only prompt you with a file name if it is a new document and does not yet have file name.

Choosing to "Save As" will always prompt your for a new file name.

Answer 3

The "save" button is for when you have an existing document and you made a few changes to save over the already existing document. You would use "save as" if you are creating a new document or if you have made changes to an existing document and you want to save it as another document. i.e. If you have a resume (original document) you open that and add a few things to it, then you "save as" and now you have a 2nd document

Answer 4

the save feature saves the file as is, the save as feature allows you to rename and change the location for it.

Answer 5

Save - As so you don't over write the original file that you have created

Answer 6

Basically the difference is this.

Save - is for a file that was created previouly and you opened it and/or edited it in some way.

Save As - is for a new file that needs to be named before you save it to a folder such as My Documents.

Hope this helps.

Answer 7

save as - save the file onto your computer, as you want. if you continue to work on it then pressing the other save will just update the original file.

Answer 8

say you want a standard format for a letter and just want to change the address or names, you can save them under different names, but load up the original again

Answer 9

if u wanna change the name of a file...and to save the same file twice when they only have slight changes and u wanna keep both of em