In taking meeting minutes what do these words mean? Starting new job, never done this before.?

Question

who made motion, seconded, passed? failed? Rejection ....any other that im missing? Because I have no idea .

Answer 1

When something needs to be done, someone makes a motion to do it, like "I move that we go get pizza." Then someone else has to agree before you can vote. That's the second. "I second Bob's the idea to go get pizza." Then they call a vote. Depending on the rules of your organization, a majority usually is required to pass a motion. So then you record whether it passed or failed. Usually you record who voted which way - John, Bob and Donna voted for, Mary voted against. If there was any discussion, you write down what they talked about.

Get a book on Robert's Rules of Order. That's what controls all this stuff.

Answer 2

After a motion is seconded, but before the vote, there is generally some discussion regarding the matter to be voted on. Your minutes should include at least the gist of that discussion. Basically, who said what. This allows non-present members and board members, the board at some future time, or future boards to see what arguments were considered at the time of the vote.

A meeting also includes reports. These reports should also be included in the minutes. This can be made much easier by making certain that the secretary receives a written copy of each report.

Minutes should also include a notation of which board members were present, and absent, at a meeting. Among other things, this will demonstrate that you had a quorum.

Answer 3

i guess that you know it means taking notes on what happens