Please can you give me practical examples of how you had to organise,prioritise your workload as Adm Assistant

Answer 1

You've got 20 things to do. Write a list of what they are. Now decide which are things that must be done today - these you mark with an 'A'; the things that should be done today, which you can fit around the 'A's you mark with a 'B' and the things that could wait until tomorrow at a push you mark with a 'C'.

Now go through the As, and prioritise starting at 1. So A1 is most important, A9 not so important. Now do the same with the Bs and the Cs. What you end up with is an organised list that tells you what you must do and when. If priorities change, work on the new priority item. One word of advice - don't let you Cs be Cs say after day, unless they really are low priority.

If you're supporting a whole bunch of people, then the same system applies - you'll have to juggle depending on what people tell you. Most people leave stuff to the last minute and then make it A0 - not that A0 exists - especially if they can pass it on. Your job in organising your own workload in this instance, is to organise other people as well, so you don't get dropped in it. Someone else's inability to plan should not constitute a crisis for you - but it's best you don't say this in an interview!!

Answer 2

You have deadlines to meet and must decide what requires immediate attention and what goes on the back burner. The main thing is not to procrastinate. Get on the ball. Make a daily journal of what needs to be accomplished each day of your week. Leave some time for those unexpected issued which must be addressed. Do not become overwhelmed. Breaking your tasks down and doing em one at a time, they become small goals that lead to all your work being done in a timely manner. It isn't hard, you just put your mind to it and do it.

Answer 3

If you are asking this for the reason I THINK you are asking this, be very very careful as this can easily backfire. I'm guessing you are applying for a job/promotion and this is something to go on your application. Now, IF you use someone else's experiences on an application, you are EXTREMELY likely to get caught out as the application is generally used as a basis for an interview, where more detailed questions will be asked about things you have written on your application. If you are obviously floundering on these detailed questions it will become clear you have not completed the application form from your own experience and you WILL be disqualified from the post. Trust me, I've been interviewing job candidates for years and this is the most common reason for interviewees being refused a job.

Answer 4

Say, something in the likes of: - diary management - email sorting/prioritization - time-keeping in meetings, scheduling - extra hours put in for deadlines (ie work at weekends) - it shows your willingness to do extra work when necessary. - work prioritized: depending on workload vs time, seniority of person asking, delegating in heavy workload time/helping colleagues when workload low - it shows some personal workload management skills, as well as good *team work*. Hope this helps, Sonia (PA/Secretary/do-it-all...)

Answer 5

I had daily obligations that had to be fulfilled by the end of the day releveant to my position. For example, data entry accumulated that day. Documents that needed completed.

Prioritizing: I had to screen calls anddetermine whether or not to send the call back to one of the representatives or to handle the call myself. Which tasks should be done first (what is most important)

Answer 6

Everything fits into one of 4 categories:-

Urgent & important

Urgent but not important

Important but not urgent

Neither important nor urgent.


You start at the top and work down, if you never get to category 4 if usually doesn't matter and the task goes away!