how do you match, batch, code and inputt purchase invoices as a purchase ledger clerk?

Answer 1

It varies from company to company and depends on the computer software that is used.

Let's say that you work for ABC Company. The purchasing agents buy things, and in doing so they create purchase orders in the computer. The purchase order contains, company name, product number, quantity, price, etc. Maybe there's a receiving department that receives the items and confirms the quantities.

The job of the purchasing ledger clerk is to receive the invoices from the vendors, make sure that the quantity and price match what purchasing wanted to buy, makes sure that the items were received, and put them in the computer for payment. ABC company does want to overpay, or pay for things it didn't get or didn't want.

ABC company doesn't want to pay sales tax or shipping except in special situations. It wants to take advantage of any "fast pay" discounts that may be offered.

There's a lot of data entry and making sure the details are right on various paperwork.

Its not hard and it can be interesting.

Answer 2

Long time ago when I was a book keeper purchase invoice all went in date order and your sales ledger and cash book were all done the same way so that when you done your control account each month it balanced. This was all before accounts were done on computers.