I have found the personnel records, ( inc bank details, NI number etc) being stored in a room which anyone can enter. They are for people who have left the company going back several years.
Can anyone tell me which laws they are breaking so I can shout at them?
2007-06-09 09:05:09 · 12 answers · asked by kingclay 1 in Business & Finance ➔ Corporations
I have found the personnel records, ( inc bank details, NI number etc) being stored in a room which anyone can enter. They are for people who have left the company going back several years.
Can anyone tell me which laws they are breaking so I can shout at them?
I live in the UK :P
2007-06-09 10:11:46 · update #1
In CA, No. It is not illegal for the room to be unlocked. Personnel files need to be under lock and key, but this is interpreted to mean that the filing cabinet where they are stored needs to be locked.
Once people leave the company, the company is responsible for holding files for the length of time that people can amend a tax return which is five years. More and more companies are scanning paper files and saving the information electronically and shredding the paper files. It is good practice to have files store on electonic media place in removable drives and locked in a firesafe filing cabinet off site.
2007-06-09 09:13:18 · answer #1 · answered by rhm94611 3 · 0⤊ 0⤋
Concerned Company Law.
2007-06-13 14:47:10 · answer #2 · answered by Nafe Singh R 2 · 0⤊ 0⤋
Not sure if the Data Protection Act applies here as that only appplies to electronic data.
Be diplomatic and express your concerns about the security aspects. Be positive and constructive. No one likes being shouted at and having laws thrown in their face. Remember you still have to work there for some time.
2007-06-14 04:47:27 · answer #3 · answered by Mark J 5 · 0⤊ 0⤋
There is no strict provision as to the specification of room in which personal records are to be kept.It should normally be kept under locked safe/cabinets.If secret information is divulged due to negligence and if somebody suffers loss of money/reputation defnitely legal action can be taken.When documents are normally handed over a declaration of secrecy and receipt must be insisted.
2007-06-15 02:24:33 · answer #4 · answered by leowin1948 7 · 0⤊ 0⤋
No, but details that are personal must be under the Data Protection Act. If an employer or other person can be proved to have breached confidentiality laws by negligence they can be prosecuted.
2007-06-09 16:13:12 · answer #5 · answered by Anonymous · 0⤊ 0⤋
Personal details held by a company should be kept under lock and key , Data protection act
2007-06-10 20:15:46 · answer #6 · answered by Stephen A 4 · 0⤊ 0⤋
Data Protection Act for starters
2007-06-09 16:09:39 · answer #7 · answered by Adele P 3 · 0⤊ 0⤋
Personnel files are supposed to be private.Inform your boss or someone higher up.Give them a chance to put it right if not report them to the union or some employe rep
2007-06-14 08:52:31 · answer #8 · answered by JOHN F 2 · 0⤊ 0⤋
That would depend on the Privacy Laws in your country but because you have not stated where you are I am unable to answer your question compleatly.
In Canada it's illegal because of our privacy laws.
2007-06-09 16:09:21 · answer #9 · answered by unknown friend 7 · 0⤊ 0⤋
Its unsafe for organisations to keep their records open. I think you can only take legal action on them when you a member of that organisation and your secret documents are either lost or leaked to outsiders.
2007-06-11 07:21:51 · answer #10 · answered by Adamu Beldam 2 · 0⤊ 0⤋