how to response to this letter><>< pls help me.?

Question

"At the last Executive meeting, I was most interested to hear that the data your division recently collected from a random sample of 400 employees is now in a convinient database, and ready for analysis. I have a number of interests to be addressed, in order to construct a profile of our employees and to assist in Human Resources matters."
how can I respond and reply to this?
wat are the factors that I should thank to?

Answer 1

" Thank you for your interest. I am interested in helping you. Please deliver me the names and information to construct the database. We can confer about what specifications you would like, and my company will readily assist you in this project." .... Hope this helps..

Answer 2

(It is assumed that you work in the same company as the writer of the letter you have quoted.)
First you have to check with the proper authority in your office, that the person who wrote to you the letter, is entitled to address you direct and get some information from you based on the work you have already done. This is because employee profile is a confidential document that shouldn't be available freely to all people.
Assuming that this is cleared, you can write to him on the following lines:
Dear Mr.....
Thank you for your letter dated .....
I am happy that the work done by me (or, my department, if this be the case) on employee profile, was of interest to you and that you feel that it would be of use to the Company.
I would be interested to know from you what further profile characteristics of employees you feel could form useful additions to the database of employees. If some of these additional details have already been collected during the course of my earlier survey, then they could be incorporated in the database with a little effort. If however these details need a further survey, then we may have to think of a proper scheduling for a fresh survey.
I think we need to have a personal discussion on the extra data that you would like to be added to the existing database, so that the scope of the enlarged profile and its possible future utility could be assessed. We may have to involve someone from the Human Resources Department too in this discussion.
If you could let me know when you would be free to discuss this matter, I could check with the HRD and fix a mutually convenient time.

Answer 3

Tell him/her that you are very pleased that they are "most interested". Ask if you can be of any assistance in those interests which he/she wanted addressed.