Can you help me to reply to this short letter saying that I agree with the time arrangement.?

Question

Here is the short letter.
------------------------
If you would find it convenient, we would suggest that Mr. Alex - Statistical Systems Analyst in the Data Services Department visit your esteemed Country from 1st to 3rd May 2007.

Answer 1

Dear Mr....,
I have received your letter dated...
Yes, I would be delighted to have Mr.Alex, Statistical Systems Analyst, visit us from 1st to 3rd May, 2007.
Please let me know if I need to make any arrangement for his stay in our country during this period.
I look forward to meeting Mr. Alex.
Thank you.
Yours sincerely,
.......

Answer 2

Thanks for your letter.
The time frame of the visit ( 1-3 May 2007) as suggested, is convenient to me & I shall make myself available during that period.
Looking forward to meeting you.
Yours...