Do you have any ideas on improving, cost or quality?

Question

I'm working in a foreign bank, in a departement which prepare credit agreement for small medium enterprises credit facility. My department also kept security collateral.
We are assigned to have an idea of a project, due to limited space (to kept all of the documents) & limited resources, but have to work as efficient as we could

Answer 1

If the original documents need to be preserved, better to hire some locker space and keep them safely there. Copies can be digitised and stored digitally freeing space.