What should I talk about in my cover letter?

Question

I have to submit a cover letter for this job opening and I have never written one before. Can you guys give me some pointers? What should I include in the letter? Thanks for your help

Answer 1

YOUR ADDRESS (Do not put your name here)
TODAY'S DATE

Mr./Ms. EMPLOYER'S NAME (If you don't have one, get one!)
TITLE
COMPANY'S NAME
ADDRESS

DEAR Mr./Ms. EMPLOYER:

FIRST PARAGRAPH: This is the "why I'm writing to you" paragraph which immediately tells the employer the position you want to be considered for. This is short - usually 2-3 sentences. Points to cover:

Why you are writing and which position you are applying for.
How you heard about the position is irrelevant unless it is a mutual contact or recruiting program. Do not write, "I learned of this opportunity through the Career Services Office."
Show from your research why you are interested in this position or organization. The goal is to make a connection - do this Briefly and Specifically or leave it out; sweeping statements will not work.
SECOND PARAGRAPH: This is the "why I'm qualified" paragraph. Highlight some of your most relevant experiences and qualities as they relate to the position for which you are applying. Choose 2 - 3 points you want to make about Specific experiences/accomplishments or about general qualities you have exhibited, and provide Specific examples to support those points. This paragraph will change according to the job/employer for which you are applying. This is usually the longest paragraph of the letter. You may break this paragraph into two if it looks too lengthy or if your points work best in separate paragraphs. Points to ponder:

The first sentence should be a hard-hitting opener. It is a quick introduction, which is accomplishment-oriented and directed at the skills and qualifications needed for the job/industry.
The body of the paragraph should provide evidence to back up what you've just claimed. Cite specific jobs/internships/activities/projects and accomplishments associated with those experiences. Use your resume to come up with some specifics, but NEVER reiterate passages from your resume word for word. Discuss why what you did is to the employer- relate the facts to the job. Strong examples are important!
The final sentence is a summary of what you've discussed above. It's a good idea to mention the position title and company name to bring the reader back to the specific job in question.
FINAL PARAGRAPH: This is a short 2-4 sentences paragraph. You should refer to the enclosed resume, request an interview and let the reader know what will happen next (Contact them within specific period of time unless it is a recruiting program). It is vital that you thank the reader for his/her time and consideration.

Sincerely,

Your Signature

Your Name

Here is a sample cover letter:

[Your Name]
[Street Address]
[City, ST ZIP Code]
March 23, 2007
[Recipient Name]
[Title]
[Company Name]
[Street Address]
[City, ST ZIP Code]
Dear [Recipient Name]:
I am writing in response to your advertisement for a secretary in the July 10 edition of the Elm Street News. It would be a pleasure to meet with you so that I might demonstrate how my abilities fit your needs precisely.
As you’ll see from the enclosed resume, I am proficient in a variety of computer software programs as well as in stenography. I am experienced in handling general office duties and answering phones cordially and courteously.
What my resume does not reveal is my professional demeanor and appearance. In a business environment, these qualities are of the utmost importance in dealing with clients as well as co-workers. In me, you’ll discover a reliable, detail-oriented, and extremely hard-working associateone who will serve as a model to encourage other staff members to demonstrate the same high standard of professionalism.
If you will contact me at [phone], we can schedule an appointment.
Sincerely,
[Your Name]
Enclosure

Answer 2

Your cover letter should let the employer know where you heard about the opening and that you are interested in the job. (I found your opening on the State Job Bank and know I can be an asset to your company. Please concider me an applicant for that position.)

Then list your top 5 strenght/experience. (I have 15 years experience as a widget maker and learn new skills quickly. Your company will benefit from my positive "get it done" attitude. I am punctual, self motivated and driven to succeed.)

Then mention in a positive way anything you may need to explain. (Due to past medical issues I have been unable to work a long term job over the past few years, but my condition is currently controlled by medication and I am looking forward to being productive again.)

Than thank the employer for their time. Tell them you are available at their convenience and give your contact numbers.

Your local job service can also help you with your cover letter and resume.