Why it is important to control office facilities and the types of activities you should monitor for.?

Question

Can anyone help me with the above question?

Answer 1

Well... it's a bit vague as you've stated it, but I can try. :)

If office facilities includes computers in office areas, many companies will have programs installed that block access to certain web sites (where employees are allowed to use the web on the computers). This prevents them from wasting company time browsing sites that have nothing to do with their jobs. Or they'll not allow employees to use the web at all. There is a LOT that can be done in the area of employee computer use, it's the number one way that companies lose employee time.

Many companies keep their office supplies (pens, paper, etc) locked up to prevent theft. Many companies install a window in the doors of offices, so that even if a door is closed for a private conversation, there is still viewable access (to prevent sexual misconduct, etc).

Answer 2

Costs and efficiency is the short version. Costs in descending order are staff, floor space, fixed assets (furniture, IT etc), consumables (stationary etc). Efficiency is down to things like staff training, staff discipline and moral and good documented procedures. Monitoring depends on the activities performed in the office and how they are managed. It's simple enough to break down tasks into bite sized chunks and gain metrics from them. It's important what you do with that data to make it useful rather than just accumulate it. Get hold of a copy of ISO9001:2000, it's a good starting point.

Answer 3

otherwise it would get out of hand