what is mail merge and why is it used?

Answer 1

Mail Merge is a word function that allows you to create a letter and add addresses so that the one letter is sent to many addresses without the need to type the letter or addresses in many times

Go to Mail Merge option and you create 2 documents, one that holds the addresses and the other holds the letter, when the two are merged together it inserts all the addresses in the correct place in the letter

Answer 2

Mail merge is used in Word Documents.
It saves time when you want the same letter (or other document) to be sent to lots of people.
E.G. If one letter is drafted, with a simple format & layout & the only thing you want to change to the letter are the name(s) & addresses of the person you are writing to, you can use mail merge which will create numerous letters from just the one.
You usually need to create a Excel spreadsheet with Names & Addresses which is then opened & used in the mail merging process.
You can also mail merge email messages, envelopes, labels, etc

To Mail Merge:
Have a template letter in Word, open it.
Go to 'Tools' 'Letters & Mailings' 'Mail Merge'
Screen appears on right. Select which you wish to use eg 'letters' & follow it through.

Answer 3

Mail merge is where you can speed up writing repeated (as in the same) letter to a group of people. It is used in Word with the help usually with Access.

Basically, you write a letter, and then tell Word who you are sending the letter to. It then puts the name and other details in the letter you have written, speeding up time, and saving you from copying and pasting a lot!

By the way it is a little more complicated than this.

Answer 4

Mail merge is typing your letter (or information) in one file only once. All of your addresses are typed into a table or a database. Then you merge them together so it looks like you personally wrote to each one. It is called a form letter.