I would like an alphabetacal list in my computer?

Question

I am a secretary, and make many calls. Is there a way that I can make a list of names and phone numbers alphabetically, and be able to add names to the list and the automatically becom alphabetical. Thank you

Answer 1

you can use MS Excel and there's a function there that would automatically arrange your entries in alphabetical order... you can even arrange your data by name, company, phone number, city, etc... however you want.

a more complicated option is to do it in MS Access.

... consequently, if you have access to the internet all the time, then you can do it with Yahoo Address Book -- it gives you all the information you would need in an address book, and it automatically alphabetizes your entries for you!!!

Answer 2

If you mean, Outlook Contacts, then you can:
(1) On the menu bar click View
(2) Select Arrange By
(3) Select Define Views
(4) At the top, click New
(5) You'll get a pop-up: type a name for the "view" (pick any ol' thing you want, like "Manager's view" or "Alphabetical" or "Herbert Hoover" or "Whatever..."
(6) Choose a type of view: mainly you'll want to choose either Table (the addresses in single lines, across the screen) or Card (the addresses in groups, multiple lines per name, sort of like business cards, with handy overall tabs at right so's you can click, say, "J" to go to the names that start with "J")
(7) Choose whether you want *anyone* who uses your desktop to see the file, or just you (most likely, you don't care, so just leave it, "everyone")
(8) Click OK
(9) On the next window click Fields
(10) This is where you decide what you want to "see" for each person in the phone list. On the right, click an item to highlight it, click Remove, and it'll not be shown. On the left, go find an item, click Add, and it'll be added to the display list. Further, you can move items in the display list up and down, to change the order in which they'll be displayed...One of my sets has Fullname, Business Phone, Mobile Phone, Mailing Address, Email
(11) Click OK
(12) Click Sort By (***NOW WE'RE FINALLY ANSWERING YOUR QUESTION***!!!) Choose Last Name (if that's what you want to sort by) or First Name or Full Name or ... phone number? or whatever...
(13) Click OK
(14) In Filter you *could* use methods to select *which* contacts are to be displayed...I won't go into that...
(15) In Other Settings you may select the Font in which your Contacts are displayed...select these for your eyeball comfort, perhaps a little larger than you might think! Microsoft Office starts with 8pt.
(16) There's also a font setting in Automatic Formatting!
When you're all through, click Apply View
Then, whenever you're in Outlook, click Contacts, and if the Contacts don't look the way you've set them up above, you can click View, select Arrange By, hold your cursor over Current View, and you'll see the name selected in step 5 above. Click it, and you'll get everything else you've done here.

Answer 3

You can use address book. that can sort the list of addresses alphabetically.

Answer 4

you can use one of these:
an excel sheet
windows address book
outlook express
and ...

Answer 5

right click>>arrange icons>>name


this works in arranging folders and/or files... (^^,)