Letter correction pls!?

Question

Hi!
This letter is from the Managing Director to the Divisional manager of the same company. Kindly correct and help me in making this letter in a nice way.

Thanks and regards,
Ramakrishna


From : MD

To : The Divisional Manager

Sub : Internal memo

This is to inform you that :

Any future correspondence and discussion for any of our company projects discussion with consultants, if any modification in the drawings should be signed by Mr.Ahamed and Mr.Tariq and yourself.

Kindly incorporate this procedure immediately.


For your ……


Regards

Managing Director

Answer 1

From:MD To: Mr..... (Div. Mgr. )
Sub: Delegation of authority
-------------------------------
It has been decided that, hereafter, all discussions with our Consultants on the ....(name of the project)... would have to be held jointly by yourself jointly with Mr. Ahamed (write designation here) and Mr. Tariq (write designation here). Any correspondence on the subject, modification to the drawings, etc. should also be signed/approved by you jointly with Mr.Ahamed and Mr.Tariq.
These instructions would take effect immediately, and would remain in force until withdrawn or modified in writing by me.
Please confirm having noted this revised procedure.
Regards.

(Managing Director)
Copies to:
1. Mr.Ahamed...... (designation)
2. Mr. Tariq ...(designation)...
------------------------------------------------------------------(letter ends)
(In preparing this letter, it has been presumed that the purpose of making the change, or its practicability, etc. are not required to be informed to the three persons.)

Answer 2

Attn: Divisional Manager

Sub: Internal Memo

This is to inform you that Mr. Ahamed, Mr. Tariq and you should sign all drawing modifications in all future correspondences and discussions with the consultants for our company projects.

Kindly carry out this procedure with immediate effect.

Regards,
Managing Director

--------------------------------------------------------------------------------------------------------------
Remember, memos should be short and straight to the point.
It is not a letter but a memorandum.... a note. :)

Answer 3

All future correspondence and discussion of our company projects with consultants that results in drawing modifications has to be signed by Mr Ahamed , Mr Tang and yourself.