Is an employer required to furnish an employee with a duplicate pay check stub?

Question

I have 160 employees and some employees every month need duplicates of the last months paycheck stubs. They are accessible online, but the employees will not use the website, they will say the website doesnt work when it works perfectly. It is really out of hand and they want it all done for them. So i wanted to find out some legal stuff. I was told that some companies charge their employees and that by law we are not required to give them copies. What is your advise?

Answer 1

Allow them 1 stub a year to be gratis, and anything else that you pull for them is 5 or 10 dollars, they have to sign a waiver before you pull the stub. Then it's directly taken out of their next check.

Then add one computer kiosk that is internet accessible to only your HR Site for employment stubs. When employees want copies, walk over and make them type in their own information and talk them through it over their shoulder, or better yet have pictures on a tack board of what they are supposed to do.

Your IT department (if you have one) should have an old slave computer that will do the trick, or you should be able to buy a basic computer fairly cheaply.

Answer 2

As long as you can prove you provided them with one. You are not required to give them a copy.