What are the qualifications of a Secretary?

Answer 1

They obviously vary depending on the company, position, level, etc. but this is a good guide:

=== Roles & Responsibilities ====

Responsibilities/General administration & Finances

Make the reception, the sorting and the follow-up of the correspondence;

Filter phone calls and makes the necessary follow-ups;

Coordinate diaries;

Organizes and maintains the system of classification of files and documents, so physical as electronic;

Draft, set-up and assembles letters, documents and presentations;

Prepare the reports of spending expenses;

Organize the meetings and the conference calls;

Supply an administrative support during the distribution of press releases;

Maintain the individual files (physical and electronic) for every press release;

Assure an administrative support as regards the files of financing projects;

Assist the Executive Assistant in the planning of different committees, preparation, photocopies, forwarding the documentation, preparation of the main boardroom, etc..

Responsibilities/Legal Section

Coordination & planning of all the arrangements for the Annual Shareholders Meeting;

Writing of different legal documents such as Confidentiality Agreement & Shares Contracts;

Keep update the register of original contract;

Insure and keep the confidentiality on all the Offer of employment as well as on shares contract;

Proceed to the electronic deposits;

Prepare the monthly reports to make the deposit;

Proceed to the deposit of the initiated declaration on electronic system for all the executive and administrators;

Forward the press releases for approval before publication;

Insure an administrative support in the management of the Intellectual Property files;



=== Education ===

High-School Diploma (Secretarial) or legal secretarial formation

=== Experience ====

Minimum 5 years of relevant experience

Perfect bilingual (French/English) verbally & writing;

Well organize and ability to manager different projects at the same time;

Customer service oriented;

Professionalism and discretion;

Autonomous, initiative and flexibility;

Quality concerned;

Ability to deal with many people and different priorities;
Good knowledge of MS Office, Internet, Outlook, Excel, PowerPoint

Answer 2

An "A" grade in practical customer relations skills on the phone and in person
An "A" grade in taking and carrying out instructions
An "A" grade in Computer IT
An "A" grade in organization/management of the boss home, business and foreign affairs
An "A" grade in stress management