How do you plan and support meetings effectively and efficiently?

Answer 1

Well when planning a meeting you need a good outline. Something to control the flow of the meeting. You also need to make sure you are going to have all the right people there. There is nothing worse then having someone running around trying to find someone else for the meeting. It also isn't too great to waste someones time who doesn't need to be there.

During the meeting you need someone firm to run the meeting and you need someone to take minutes. There is no point having a meeting with out one person designated to take meeting minutes. Sometimes people assume that because everyone is taking notes that everyone got the same message. The person running the meeting needs to follow the agenda and not let it get off track. As each point is either decided or tasked you move on to the next point. At the end you can being up some new points or bring up things for the next meeting.

Also don't have meetings for the sake of having meets. Sometimes a morning meeting is necessary but if you find it is getting repetitive or if you are just hearing something that could be sent out over email than maybe it should only be a Monday, Wednesday meeting or something like that.

If you can find it you should watch "Meetings, Bloody Meetings" with John Cleese. I think your local library may have it as do some large companies.

Answer 2

I work in conference and banqueting, a lot of people come to us with a date and the number of people and we arrange all the breaks, catering and accomodation. You need to plan how long each section of your meeting is going to last and which points exactly you need to cover.

Answer 3

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