Quick Books Question?

Question

I have been left to do the bookkeeping for a company after their bookkeeper left. I'm kind of new to this, so this is a bookkeeping question: I have posted some receipts for office expense, i.e. postage reimbursement that our bookkeeper paid out of her pocket while delivering mail. These were debited to postage expense and then credited to an Accounts Receivable in her name. Now the company needs to reimburse her for these expenses. After I write the check for the balance in her accounts receivable check, to what account do I post the check, to office expense? Are there any additional general journal entries that need to be made? I am working on this today, so I have no one else to ask. Help!

Answer 1

When you posted the receipts you dr Postage, cr A/R. She has a cr balance in A/R. When you write the check you are going to dr A/R in her name and cr CASH account on which the check is drawn. OR if you pay her out of petty cash cr PETTY CASH.

There are no other General Journal Entries necessary.

You should pick up a book from the library or book store on Accounting 101 and it will help you with any and all accounting entries you need to make. Or contact the companies CPA and they have people that will help you as well with the bookkeeping.

Answer 2

Short cut method - Under the edit tab, delete the entry you made. Under company, make journal entry, debit postage expense and credit a new account "loan payable- bookkeeper". When you write the check debit loan payable -bookkeeper.
Longer method -delete your entry, set the bookkeeper up in Accounts Payable(A/P), record the postage A/P, then pay the A/P. Either method will fix your problem.

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