With Quickbooks 2004, does anyone know how to add supplier phone numbers to the Purchase Order?

Question

Basically, in our office, we set-up and print out Purchase Orders to our suppliers. Upon printing out the PO we handwrite the suppliers phone and fax numbers near the top of the page before we fax them in. We do this to have the suppliers numbers handy when we are tracking and referencing orders. It becomes tedious though having to constantly look up these numbers and handwrite them every time we have a new order; especially when we are running around the office like crazy people on a busy day (every day). All the numbers are already in Quickbooks and I would assume there MUST be a way to set it up on the form so the phone and fax appear along with the Vender information/address in the upper left hand box of the PO. The numbers have to be seperated from the address information/field otherwise it will print on the checks. If anyone can enlighten me I will be extremely grateful!!!

Answer 1

What I did was on the vendor area where it asks for the Main Contact is put that person's name and phone number. You could just take the name out and put the phone numbers in there that you needed. That area prints out on the PO.. The other way you can do is pull up a blank PO and then on the right in the box it pulls up it says "template" and then the button "customize" click that and go to "edit" it then allows you to choose what other vendor info you want to print. Happy Quickbooking!

Answer 2

You should be able to select the vendor phone number to show in the Form setup. It will be in the back office of the program. You can select what you want to show and where on a form you want it to show.