Where can I find a sample agreement used when hiring a conference event coordinator?

Question

Our church is planning a 25th anniversary celebration and have decided to hire an event planner, we need to know what the terms & conditions should be in the contract as well as any pertinent documents we should ask for

Answer 1

In the contract you must be specific about what the event planner can expect from your church (such as will anything be supplied by the church or will he/she be in charge of making all purchases, and how much and by what means will you pay him/her). It should also go into detail about what the event planner is supposed to do along with how much he/she agrees to be paid for services rendered. It should also list a budget and any specifics you want for your event. As for any documents you should ask for from the event planner - make sure you get all receipts on money spent on the event - and if he/she subcontracts anyone else for services (such as food, any entertainment) - that you get a copy of these contracts as well