Could anyone refer me to any guide on how to write a "request for proposal"?

Question

We will use the RFP on an energy project.

Answer 1

[SAMPLE]
REQUEST FOR PROPOSAL

The XXXXXXXXXXX Association, a ______ organization in ________________ is seeking a consultant or consultants to assist in its initial set-up and in the analysis of possible administrative and performing space. See the associated "Agreement for Services" which would typically follow this proposal.

Situation
The XXXX was established in 1991 to assist several existing cultural groups in Mosquito Falls and to promote and coordinate arts activities in the area. Mosquito Falls is a town of 7500 people about 30 miles north of Saint Marvin, on Highway 10. Cultural organizations in Mosquito Falls include a community theater, community orchestra, the county historical society and a separate history museum, a small concert series, a community art school and a Comprehensive Arts Planning Program (CAPP) group, among others. To date, GSAA has nonprofit and tax-exempt status and a board of directors, but no staff or office space.
No maximum budget for the consultancy has been established at this time.

Tasks to be accomplished
Continue development of the Association and plan for its future
· work with a task force of member organizations to determine what joint needs the GSAA should address and how and to write GSAA by-laws
· implement a general membership structure and campaign
· design a GSAA newsletter and publish the first issues
· develop annual GSAA budget projections for three years

Develop a building use plan (in concert with member organizations):
· determine organizations' individual space needs
· determine how space should best be used
· develop sample schedules of events to be held in the space
· develop recommendations on GSAA's role in operating the space, if any
· develop a list of policy issues that should be dealt with before any building is acquired (i.e., should tenant organizations pay rent? how should space be allocated?)
· meet with representatives of other institutions interested in the space to determine the feasibility of shared use

Research possible funding sources for building remodeling and GSAA operations
· conduct the necessary library research to identify possible Minnesota and national funding sources, both private and public
· gather guidelines from possible funders
· communicate with most likely funders to gauge their interest
· develop initial plans for seeking organizational and individual funds from the Mosquito Falls community

This consultancy should begin in January 1999 and be completed no later than June 1999.

How to submit a proposal
Interested people should submit the following, no later than October 9, to XXXXXXXXX, XXXX Street, XXXXXXXX. If there are questions, call XXXXXXXXXXXX at XXXXXXXX.
1. A proposal describing your qualifications (or the qualifications of the team of consultants) and how the tasks described above would be carried out
2. A firm estimate of fees to be charged, and an estimate of expenses that would be incurred
3. Resumes of all consultant who would be involved in the project
4. Names, phone numbers and contact people at three nonprofit organizations who have been your clients during the last 18 months, whom we can all on as references.
5. Interviews with finalists will be held during the week of October 12.

*********************************************************************
PROJECT DESCRIPTION

The project entails designing, building, financing, operating, and maintaining Solar Pool Heaters and Solar Service Hot Water Heating systems for multiple and/ or larger scale sites. The Third Party Financing approach to accomplishing this engages an independent (“third”) party to produce the results.

We have included "service hot water heating systems" in the description and we have not mentioned this before. They are included because nearly all pools have showers that need hot water. So while you are installing solar collectors to heat the pool you should also install collectors to heat the water. The same collectors could be used to do both. When going out for bids to heat the pools, the service hot water should be included.

There are two general ways that third party financing can be secured: as an Independent Energy Provider (IEP) or an Energy Service Performance Contractor (ESPC).

Independent Energy Providers own the energy systems that they install on your pools and are responsible for maintaining them. IEPs sell energy to end users, much in the same way as the electric or natural gas utility does. The IEP contract will provide for payments by the user for energy generated by the solar heaters.

Energy Service Performance Contractors may or may not own the systems they install. The option to own, lease-back, etc. for users depend on their financial goals (and constraints). But in this case, what is sold is a certain level of performance – typically, a reduction from the current energy use.

Sample Project Description for RFP
“This Request for Proposal (RFP) is for the design, build, operation, maintenance and financing of Solar Pool Heaters and Solar Domestic Hot Water Heating systems for up to five City of Tucson year round heated swimming pools and related facilities at five locations in the City of Tucson. The intent is to design and build these systems under an Independent Energy Provider (IEP) contract. The IEP contract will provide for payments by the City for energy provided by the solar heaters. Proposals that do not address this financing approach will not be responsive to the request. The energy generated by the solar water heating systems will be paid for by the City at an agreed to amount.”

Solar Pool Heaters
Solar pool heaters consist of panels or tubing that are particularly effective at heating water that is passed through them. In most cases, the pool's filtration pump is used to move the pool water through the solar panels. Panels may be either rigid or have individual pipes running lengthwise. Individual collectors are normally 4'x10' or 4'x12'.

Other types of pool collectors are flexible rubber mat, arrays of black plastic pipe or tube-on-sheet panels made of copper or aluminum. Glass covered or glazed collectors can be used as well.

See the following website for more detail on the technology:http://www.fsec.ucf.edu/solar/APPS/POOLHTG/en6.htm#Work.

Solar Domestic Hot Water Heating
Solar Domestic Hot Water Heating Systems consist of panels that collect solar thermal energy and transfer it to water that can then be used for showers, washing, etc. There are three primary kinds of systems, pumped, integral collector storage (ICS), and thermo-siphon.

The pumped system directly circulates potable water from the water storage tank through one or more collectors and back into the tank.

Integral collector storage systems, combine a solar thermal energy collector with water storage. The water in the collector unit is heated by the sun and delivered by city or well water pressure to an auxiliary tank or directly to the point of use.

A thermosiphon solar water heating system has a tank mounted above the collector (normally on the roof) to provide a natural gravity flow of water. Hot water rises through piping in the collector mounted below the tank. Heavier cold water sinks to the lowest point in the system (the collector), displacing the lighter hot water which rises to the tank.

Answer 2

You need to be hamle in your writting as you make a report

Answer 3

findrfp.com