How do you address a Thank you letter for a job interview if you met with three different people?

Question

I met with several different people (within the same company) regarding a job position and I am wondering who i should address it to. Do I just make three separate thank you letters? Sadly, I can only remember two of their names.

I met with several different people (within the same company) regarding a job position and I am wondering who i should address it to. Do I just make three separate thank you letters? Sadly, I can only remember two of their names.

If so, do i use more or less the same content?

Answer 1

Yes it is important to write separate letters to each person. In the last 5 years or so I have started using email more and more for this, it reaches them quickly and is more personal.

In most cases I use almost the same thank you letter for each person, but I go back over it and personalize it a bit, something that we talked about one on one, or followup on a question they asked me. I think in most cases people don't compare emails but this way if they do, then they can see that you went to the trouble to personalize it, and so you must be quite sincere about the position.

Regarding that third name - I strongly suggest you try to recover that name! You never know which person is a bigger factor in the decision, or realistically, which person might be more sensitive to feeling slighted. Frankly I even send thank you notes to any secretaries or receptionists or security people I meet if I can get their name. Email addresses are usually standard in big companies so one unlocks them all - if you have bob.smith@ then the rest are probably the same format.

You might call HR if they set up the interviews, try to get someone at a low level who is not likely to be involved in deciding if you get the job, but be careful here, sometimes secretaries have more influence than you might think. You want to be very professional in these calls and be careful you are not broadcasting that you have a bad memory especially to the wrong people. Another route would be reception &/or security - if you signed into the building they may have a list of who you were meeting with. Be organized, and warm and friendly, when you call - I would say something like, "Hi Dan (listen when they answer so you can use their name!), I wonder if you might be able to do me a favor, I was there for an interview on (date) and my notes are a little hard to read; I met with Bob and Sarah, but I can't make out the name of the third person - is there any way you can help me figure out who that was?" Most people want to be helpful, especially if you are nice to them, and chances are good that you can get the name this way.

Good luck!

Answer 2

Do your best to remember the 3rd name. it may get you the job. Sending thank you letters after an interview is a great way to get your name out there. Even if they don't hire you, they will pass on your name to somebody they know is hiring.

I hand write each thank you letter and mail it within 3 days of the interview. If you send a form letter they may not think that you are sincere. Taking the time to personalize each letter will pay huge dividends in the end.

employers are looking for something that sets you apart from the rest of the crowd. This will do it. If you are one of say 40 that interviewed, and you are the only one that took the time out to send a thank you letter they will remember that.

GL and happy job hunting.

Answer 3

Call the main number to the company and ask the receptionist the name of the 3rd person you met with - I've had to do it before and they are usually very nice about it - you can also check to see if they have a website with that person listed on it. Send a separate letter to each person when you get the 3rd name.

Answer 4

I would send 3 separate letters. And I agree make some calls to try and find out the 3rd persons name.

Good Luck

Answer 5

Finding out that person's name would be preferable, but if you can't then its okay. Address it to the company name, give the details of the dateand time of the interview, and position you were interviewed for, and the letter will make it's way into the right hands.

Answer 6

One option is to send one letter to the HR recruiter who arranged the interview or to the highest level person with whom you interviewed. Ask that person to thank those with whom you interviewed because they were so helpful. Multiple letters can be a bit much on the receiving end and may be interpreted as lacking efficiency.

Hope you get the job!

Answer 7

Three letters, one for each person. Make a few calls to find out that third person's name - don't be obvious about the fact you've forgotten a name, just get the info as best you can.

Answer 8

Send separate letters.

Answer 9

I'd send 2 separate letters. Obviously, you can't send the 3rd one, to the person whose name you've forgotten.