how to conduct meeting succesfully?

Answer 1

There isn't quite enough information for an answer. There are multiple goals for meetings.

A common yet unproductive goal is information dissemination. Many of these meetings are unnecessary, and an email will inform the group equally well. There are cases (crisis management or bad news, and major change in general) where face to face is necessary. However, usually there is no question of the success or failure of such a meeting.

A more common meeting type is to collaborate on a solution to a problem. There are three key elements that will make your next meeting go more smoothly.

First, type out an agenda. Distribute this to all members beforehand, preferably at least a day in advance, so that everyone can come prepared to the meeting. Creating an agenda and sticking to it will shorten your meetings and focus them into more productive periods of time alone.

Second, have an official recorder of the meeting. Programmers have been using whiteboards for this purpose for years, but most businesses will have more luck with flip charts. This allows all ideas to stay in front of the group instead of being drawn out on a tangent and ideas being lost.

Ideally, the recorder will also be the individual who writes up the summary of a meeting and distributes to all the attendants.

Finally, consider a third party facilitator. If you're responsible for a decision based on the outcome of a meeting, you're trying to gather information. You really shouldn't be conducting the meeting as well. A facilitator is responsible for conducting a meeting and keeping all members involved, making sure all sides are heard equally. There is a tendency for the more extroverted members of a group to take over a meeting, and a facilitator can help compensate for that.

Often, the recorder and facilitator will be the same person, and will also be a stakeholder in the meeting. However, it shouldn't be the leader of the meeting. The multitasking may be common, but it is suboptimal.

As a bonus, try reading up on nominal group technique as a decision-making tool. I'm a big fan.

Answer 2

Clarify the objectives of the meeting, first in your own mind and then for the participants. Send out the agenda in advance and make sure everyone knows how to prepare for the meeting. Have someone take minutes and make sure everyone who gets a task knows what that task is.
Stick to your agenda, especially when people are on different tangents. They will say their irrelevant bit and then blame you for the meeting getting irrelevant!

Answer 3

Get yourself the book "Roberts Rules of Order."
It is the "bible" for how to run meetings. If it is too indepth for what you need, there a many business success websites that may have suggestions.

Answer 4

Read Robert's rules of order

Answer 5

Tell everyone to go straight to the boardroom.

Answer 6

try not to talk like a robot and smoke grass after and before if it helps.

Answer 7

First, you get a bunch of people together....

Answer 8

give me your address so i can go over there and slap u

Answer 9

have an agenda