does anyone know how to take minutes for a meeting? is there a website i can check out?

Answer 1

It's mostly just taking notes. Write down the time the meeting starts and ends, who is present, motions that are passed, things that need to be done, anything that might be important. Robert's Rules of Order might have some sort of info.

Answer 2

I'm not sure about a website, but the format is usually an outline (that's what I've always used). You should always have the time the meeting started and finished, a full roster of all attending, and of course detailed notes. I usually take notes and then also record each meeting as a back up in case I missed something. A small dictation machine should work well. I hope this helps a little. I'd google it for a more sepcific format. Also, look at the previous meetings minutes, that will let you know what your boss wants inthem, and what kind of format he or she likes.

Answer 3

best way to do this is to bring a tape recorder (there are digital ones you can buy) and record the meeting. Then you can download the meeting into a file on your computer, and back it up with a disk.
This way, you can sit there and type it all up later, if you want to, and you dont have to go to every meeting to gbe able to provide the minutes.
Another thing you can do, is to erase certain parts of discussion from the tape, after you have saved it into a file or disk, and get voice recognition software, which will type it out for you. Thats expensive, in my opinion, but it seems like a valueable rsource for people who have to take aot of minutes for alot of meetings.

Another thing you can do is to bring a laptop and record the meeting on it, or simply take notes as you go, ust break it down so it can be explained in a few sentences, e.g. motions, votes, etc. Include names, and the time and date of the meeting, and include a very general idea about every issue discussed, in the order it was discussed. So just jot it down as they come at you (if you want to just do it this way), and remember to write the names of the speakers, etc, and the outcome.

=)

Example:

Clarkson Town Meeting 7/27/06
Guest Speaker: Harisson Town mayor, Joe Shmoe.

Minutes:
Meet and greet 7:00 pm- 7:15
7:15 Mayor Alan Stallion brought up ideas on traffic control, esp. a light at X intersection.
7:25 Sherriff Jack Holden discussed the new anti drug task force. Motioned to start a rewards program for narcs. Motion seconded by deputy Krista Fuller, and the vote of the townmeeting was 14-6, motion approved for "points" rewards for narcs.
7:45 Mayor Joe Shmoe speaks about upcoming festival of Bellviewe County- agreements made to include ferris wheel, and all cities pay 1/5 of the insurance for the rental. Motion passed by majority vote 18-2. Motion was seconded in last months meeting, but not enough members were available to vote.
8:00 Meeting adjourned. Refreshments served.

Simple.

Answer 4

legalzoom.com has a program that you can buy that manages the minutes for you.