What is the best way to send email to 1000 people?

Question

I have a list of approximately 1000 email addresses (our neighborhood association members) that I want to send email to. Most of the attempts I have made result in an error of some kind for exceeding some limit.

We tried using Yahoo groups, but many (most?) of the people on the list couldn't be bothered to set it up properly. I am looking for another option that will let us send out emails infrequently to everyone on the list.

Answer 1

This answer assumes 1. That you are computer literate. 2. That you use a PC with microsoft office installed. 3. You want to send the same mail to all people however with lines in these emails personalized. 4. You already have or are willing to create a flat or more complicated database including contact details of the people you want to send these mails.

Several organizations usually use databases and mail merge. You can use your outlook contacts, an excell file, or a simple database to do that. Such emails could be personalized. I.E. the system will extract names and other personal details of people as long as email addresses and therefore each mail you send will be personalized.

However I am not sure that this is what you want. Furthermore I do not know if you have these email addresses on a database already. For instance do you have them on an excell file, access file, CSV file? PST file?

However if you are trying to do what I imagine, the first thing to do is to create a excell database (an access database would be more functional but more difficult however) and put all the names of people you want to send the addresses and all the mail addresses there.

Then go to Microsoft Office, Microsoft Word.

Choose VIEW from the menu, then TOOLBARS then MAIL MERGE.

The mail merge toolbar will arise and then you have to play with it to see how it works. In the past I have used such system to send hundrents of emails and it works fine.

This answer would be substancially longer if it were to explain every single aspect of this process. However I assume you are willing to experiment with it.

Microsoft as usuall has a tutorial on the issue and microsoft explains the process in far more detailed steps. If you are willing to take this tutorial I guess it would take around 30 minutes. The link for the tutorial is shown bellow.

Answer 2

You are probably running into one of two limits:

1) Mostly likely your ISP is blocking you from sending so many email out at once. This is to keep you from spamming.

2) If you are keeping a copy of sent messages, then you may be using up all you available mailbox space (100 email sent means 100 copies of what you sent).


You are much better off setting up a free Yahoo! or MSN group. This way, all neighborhood group members do is sign up and you send a broadcast message to everyone at once.

Answer 3

use your addressbook on one of your pages and only send a few at a time it is better that way and not get any address wrong.
1000 people is alot of emails.

Answer 4

Google groups will allow you to create a group containing all those email addresses. When post a message to group, it will send it to everyone if you configured the group properly. I have over 1000 email addresses in our soccer club's group. It works great and it's free!!!!!!

Answer 5

If you have 1000 contacts in the address book of your email account, just select them all, then add, when you go to compose your letter.

Answer 6

You can make a group list in Yahoo, send the email to all confirmed emails. It works for me but my list is a bit shorter than yours :-))

Answer 7

Well I don't think so that a person can have 1000 contacts n every mail will be same to every one without any occasion. It varies from person to person. Be true 2 urself.

Answer 8

Use a web-based service, so your personal accounts are labeled as spammers.

A populare one is http://www.constantcontact.com

Answer 9

search for free mailing list management software

Answer 10

And the same question pops up again